Procedures and Documentation Procedures and Documentation

Procedures and Documentation

Embassy of India, Lomé,




All applicants whether applying for fresh passport, re-issue of passport, passport for a minor child, passport in lieu of lost/damaged/stolen or fresh passport on account of change of name, appearance, address, addition/deletion of spouse name etc. are required to fill the passport application form online at the link  The following steps need to be followed for submission of the passport application:


Step 1: Visit the website: .

Step 2: Click ‘Africa & Middle East and click on “TOGO” on the above link

and the applicant shall be taken to a new page.

Step 3: Register yourself by clicking on the "REGISTER" Link.

Step 4: Activate your registration from the link sent on personal email ID

Step 5: Again, visit the above website and go to “USER LOGIN” link. Now login with the registered login ID and Password opted by the applicant

Step 6: In the “Applicant Home Page”, click on the service required for i.e.: "Apply for Ordinary Passport/Emergency Certificate/Police Clearance Certificate/Surrender of Indian Passport/Diplomatic Passport/Official Passport/Identity Certificate" link to file a new application

Step 7: After successful submission of the online application form, the applicants are required to take a print out of their application form and carry out the following:

(a) Fill up blank columns, if any, in the application form.

(b) Affix the signature/thumb impression.

    • The signature/thumb impression will be printed in the passport. Therefore, it must be kept strictly within the box, without touching the boundaries.

    • Illiterate applicants should put left hand thumb impression instead of signature.

    • Use right hand thumb in case the applicant’s left thumb is permanently disfigured and unfit for use. Clearly mention under the signature box that right hand thumb impression has been put.

    • In case of minor applicants, this box should contain the minor’s signature or thumb impression as the case may be. Minor’s parents should not put their signature or thumb impression in this box.

    • Use only blue/ black ball point pen for signature.

Step 8: Submission of application form:

i) In Person: Application form can be submitted at the High Commission’s Consular Counter on any working day between 09h00 to 12h00 hrs.

ii) Postal application: Application needs to send by Registered post/ Courier only to:


Embassy of India, Lome

Cité OUA, In front of the Libyan Embassy in Lomé,

behind le Patio.

Lomé – Togo